- I do not ask for any personal information unless needed. There are a couple of times on this site you may be asked to provide limited personal data. (ie. order processing, newsletter mailing) Providing this is your option.
- I do not share nor sell personal information with anyone or any business entity, except in cases where we need to comply with the law enforecement. (Thus far, that circumstance has never occurred).
- I do not store personal information on my computers unless required for on-going business, such as financial record retention, licensing, and/or purchases. (See below).
- No personal identifying information gathered on this website, however, is ever shared with a third party.
Data security is of paramount importance and I take it very seriously. I’ve been adopting all reasonable action to protect data from loss, misuse, and unauthorized access or disclosure.
- Using secure protocol (SSL) across the entire site (both the Word Press side and PhotoShelter side are https – see below) so that all interactions and viewing with the Powder Hill Photography LLC website are secure.
- Restricting access to personal information to Powder Hill Photography LLC employees, contractors and agents who need to know that information to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
- Not storing sensitive data (such as credit card details) on my computers, but instead relying on trusted third parties (PayPal) to secure this data.
- Doing due diligence with third party providers to ensure they have a secure environment.
Given the nature of communications and information processing technology, Powder Hill Photography LLC is unable to guarantee that information, during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely 100% safe from intrusion by others.
Powder Hill Photography Website Configuration
The text (pages and blog) portion of the Powder Hill Photography LLC website (https://powderhillphotography.com) is an Imagely, Word Press theme.
WP Engine is the hosting service (which provides servers, routers, etc.), and uses CDN technology on Google servers. Part of this delivery utlizes the service of Cloudflare. CDN technology delivers the web site content faster to the user.
The Word Press portion of the web site uses feature images across the top of each page, just below the menu. Additionally, individual images on each blog page are currently within the Word Press side..
The photography galleries, portfolion and image archive (including images returned in any image search), is hosted on PhotoShelter.
Similar to WP Enginer, PhotoShelter also uses multiple servers to provide the user fast delivery of the content. In both WP Engine and PhotoShelter, I do not know the specifics of either system.
Google Analytics Information
Like many other web sites, the Powder Hill Photography LLC website uses Google Analytics to help assess and analyze website usage. This is a tracking code, on my site, that identifies which pages (and photos) viewers are reading and viewing. Both the Word Press and PhotoShelter pages, posts and images, employ the Google Analytics code.
The anonymous information generated by Google Analytics about your use of this website is transmitted to Google Analytics, and is not stored on my computers. This information is processed to compile statistical reports on website activity for this site only.
I never know who the visitor is. Google Analytics data that is provided via reports includes, as an example, numbers of visitors over a predetermined time-frame, page views, time on site, content viewed, general geographic area. This information is used by me to provide content that makes Powder Hill Photography pages more engaging for visitors.
The information provided by Google Analytics within this report is never nor shared or sold to anyone or any entity. It is never downloaded. Google deletes this information after a period of time. If interested, Google Analytics has its own privacy page.
Image Library – Image Count
PhotoShelter keeps a running tabulation of each image when viewed (portfolio, galleries, archive, images from searches). I can view (from PhotoShelter) a listing of the top 100 viewed images. Other than Image number and number of views, no additional information is provided.
Unlike Google Analytics, I can not determine a date or date range on any image(s), nor a geographic area of interest. PhotoShelter provides only the image list.
You will notice that Powder Hill Photography web site is “ad free”. Consequently, there is no “ad targeting” nor “target marketing” information collected.
On-line – Newsletter sign-up
You are asked for your first name (never last name) and email address on the Newsletter page as well the pop-up newsletter signup. The first name is requested to personalize your newsletter. Entering your email address allows you to receive the newsletter.
Your email address will only be used for the purpose of providing you with my newsletter, emailed every two months.
All newsletters are sent through Constant Contact. Your name and email address are entered into Constant Contact mailing list data base, retained on the Constant Contact servers. I do not keep your email in any other list. (Exception, if you purchased a print or licensed an image, your email address is retained in the financial records. See below).
You may unsubscribe from my newsletter at anytime via the “Safe Unsubscribe” line at the bottom of each newsletter. Doing so deletes your email address from the Constant Contact email data base, and will automatically stop all future newsletter mailings.
On-line Orders – Check out as a Guest
When ordering, you have an opportunity to optionally create your own account (with PhotoShelter), or check out as a guest (no account needed). I recommend you check out as a guest – much easier.
Checking out as a guest, you will be asked for personal data (shipping address, etc.) I do not know how long PhotoShelter retains this guest information, though I assume it is only for the transaction and historical retention. (Should you create a PhotoShelter account, PhotoShelter retains this information much longer).
Following shipment, your name, email address, print purchased, shipping address, method of payment is retained in my QuickBooks financial files on my computer. It is not available to outside sources, and may only be viewed in relation to preparation of taxes by my tax accountant.
On-line Orders – Financial Information
When checking out, your actual financial transaction takes place on PayPal. I never see your transaction, only the amount paid, item purchased, date, method of payment, and shipping address.
Your financial information is kept strictly with PayPal. Please see PayPal for their privacy statement.
Art Fairs – Newsletter Sign-up
At art fairs, visitors can sign up for my newsletter through an app on my iPad. Just as with my web site, the only information requested is the first name and email address.
Following the show, this information is transmitted to the Constant Contact email data base and is immediately and automatically deleted from my iPad.
As noted above, your name and email address are only used for the newsletter mailing via Constant Contact. You may opt out any time.
Art Fairs – Financial Information
At art fairs, I use a PayPal card reader for processing credit card purchases.
PayPal handles all financial information. Using the chip reader, I only know the item purchased, date, amount, and method of payment.
If you contact me using the Contact form, your note is retained only as long as necessary. Until deletion, it is held in my Outlook folder.
Customer testimonials comments tend not to be deleted.
Newsletter sign-up emails are retained as long as the newsletter continues to be sent, or until the recipient ops-out. At that time, all contact information is removed from Newsletter email Constant Contact database.
All print and licensing purchase information is retained for the life of Powder Hill Photography LLC. This information is retained in QuickBooks (on my computer). Print purchases made at art fairs where no contact information was provided are listed as only sales at the fairs.
For image financial tracking (to determine how any one image is selling), I track the person’s name (if provided at time of purchase), the print size, the art fair, and the image number, all in the software program fotoBiz X, self-contained on my computer. For those who left no contact info, the same information is retained for each image, minus the purchaser’s name. This information is retained for the life of Powder Hill Photography LLC.
What Rights You Have Over Your Data
If you have signed up for the Newsletter (and still receiving the newsletter), purchased a print, or licensed an image, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
If you no longer receive the newsletter, your data has long been removed.
You can also request that we erase any personal data we hold about you. Data we are obliged to keep for administrative, legal, or security purposes is not included.
I hope I’ve covered it all for you. Should you have any questions, please contact me.